16-BIT EVENTS FREQUENTLY ASKED QUESTIONS

BOOKING EVENTS

WHAT ARE MY EVENT OPTIONS?
We offer a variety of space options to reserve based on your location of interest and group size. Our event options are based on groups of 15 or more and can be private buy-out style events or semi-private events. Our venues are perfect for all types of events from social celebrations to corporate events to fundraisers.

WHAT DAYS/TIMES CAN I BOOK AN EVENT?
We will gladly accept your event inquiry 24/7, but please give our team up to 48 hours to respond with additional information. The majority of events booked, take place during regular business hours SUN - THUR, as determined by location. FRI - SAT events typically conclude by 7PM. Requests for full venue buyouts past 7PM on FRI - SAT will be considered on a case-by-case basis. Need to start partying earlier? We can, at times, accommodate events that start before we open. Requests for an early-open event will also be reviewed on a case-by-case basis.

DO I NEED TO MAKE AN EVENT RESERVATION FOR MY GROUP?
To ensure availability and that you and your guests have a great experience, we do recommend booking an event reservation for groups of 15 or more. We cannot guarantee space for your group or event without booking in advance.

DO YOU HAVE A PRIVATE ROOM I CAN BOOK?
We do not offer private room rentals, however we do offer venue buyouts for those who need private space. Many of our locations offer options for semi-private events. Your area will be indicated by reservations blocks, and you can choose what event name you’d like listed!

IS THERE A MINIMUM NUMBER OF HOURS OUR GROUP NEEDS TO COMMIT TO WHEN BOOKING AN EVENT?
Our event reservations require a minimum of a two-hour booking window.

WHAT DOES MY EVENT RESERVATION INCLUDE?
Your event reservation includes a designated area for your group to gather. Beverages toward a bar minimum, gratuity, and food are not included.

CAN I HOST A PARTY FOR A CHILD?
Yes! We offer kids day-out packages to let kids come celebrate with us. All events for children must wrap by 7:30PM as we are a strictly 21+ venue beginning at 9PM. One adult (over 21) per three children under 18 is required for a child’s celebration event.

*Sorry Indy, you’re 21+ all day, every day.

HOW MANY GAMES DO YOU HAVE AND WHAT DO THEY COST?
We have anywhere from 30-50 retro arcade cabinets as well as classic consoles like Nintendo and Sega - ALL FREE! Select locations have Skee Ball, Pong, and a giant Lite Brite wall, also free to play! Pinball costs $1.00 per game. All locations have a change machine + ATM.

WHAT IF I DON’T HEAR FROM A PLANNER IN 24-48 HRS?
Please note we will respond in 24-48 business hours. If you have not heard from us in that time frame, please double-check your spam. If the email is not there please email us at hello@16-bitbar.com

EVENT FEES + BILLING

HOW MUCH DOES IT COST TO HOST A PARTY?
Our pricing varies based on the party size and space reserved. Our pricing will include an event fee, bar minimum, or at times, both may apply. Our events team will help determine the best options to fit your party needs and provide additional information and pricing.

HOW DOES A BAR MINIMUM WORK?
Your bar minimum is the minimum amount you will be charged to cover the expense of hosting your event, which can be met through the purchase of alcoholic or non-alcoholic beverages. If you and your guests consume less than your bar minimum the remaining balance will be charged as an event fee. If your guests consume more, then you will pay the bar minimum + the difference. For example, if your bar min is $500 and the final bar tab at the end of the night totals $400, you will be charged $400 in beverages + a $100 event fee. If your final tab at the end of the night is $600 you will be charged a total of $600 in beverages and you will not incur any event fees. Our bar minimums do not include taxes or gratuity. Of course, with all events, we ask our guests to please drink responsibly! Our team will not over serve you or your guests to help reach an event bar minimum.

HOW DOES THE BAR TAB WORK?
We offer a variety of options for your bar tab. You can choose to host a bar tab for your group, or your guests can purchase their own drinks individually. You can control your bar tab spend through a variety of ways - just ask your event planner to discuss your options!

DO YOU OFFER DRINK TICKETS?
Yes, our Regional Events Supervisor can help coordinate drink tickets with you as you plan your event. We have the tickets, no need to provide them.

CAN I PAY FOR MY DRINKS IN ADVANCE?
Unfortunately, we are unable to take payment for your drinks up-front. If you are paying for your event, but will not be on-site we can provide you with a credit card authorization form that you can give to someone in your party to provide to the location team upon arrival.

WHAT IF WE NEED TO CANCEL?
We will be sorry to see you cancel, but understand things come up, and are happy to work with you should you need to. Events rebooked within six months will not incur any cancellation fees. Please see chart below for events that need to cancel, but are not rebooked.

LOCATION QUESTIONS

DO YOU SERVE FOOD?
If you are hosting an event at our Dublin location, we encourage you to place a catering order with Weenie Wonder! Additionally, select locations have rotating food trucks available on-site; however, we do not have a kitchen at 16-Bit. You are welcome to bring food into our space - including cake - just remember to bring in plates, utensils, and napkins! Outside beverages are not permitted.

CAN WE BRING DECORATION?
The beauty of booking an event at one of our locations is they are seriously beautiful, so you don't have to worry about decorating! We do not permit any kind of decorations or branding, additional furniture, or a/v items including, but not limited to, tablecloths, balloons, banners, confetti, tables, chairs, projectors, monitors, speakers, microphones, photobooths, etc. If you have any questions, please ask your Regional Events Supervisor.

WHERE CAN I LEARN MORE?
Still need more info? Email us at hello@16-bitbar.com.